INTRODUCTION
Swisscontact was established in 1959 as an independent foundation by notable figures from the worlds of commerce and science in Switzerland. It is exclusively involved in international development co-operation and has carried out its own and mandated projects since 1961.
Swisscontact’s working principles include inclusive systems development, learning culture, evidence-based adaptive management, and engaging private sector. In addition, the organisation’s criteria comprise of gender equality and social inclusion, financial capability, environmental responsibility, and good governance.
BACKGROUND
Swisscontact, through the SAFE BD project, is working to strengthen the implementation of sanitary and phytosanitary (SPS) best practices in Bangladesh's export-oriented vegetable sector. The project works to strengthen compliance, practices and management within the vegetable export supply chain, with a focus on gourd crops in Narsingdi and Jashore districts.
A key component of SAFE BD's strategy is building the capacity of the Department of Agricultural Extension (DAE) at both national and field levels. To achieve this, SAFE BD is planning a series of structured training events for DAE officials, at the Upazila Agriculture Officer (UAO) level in Dhaka and at the Sub-Assistant Agriculture Officer (SAAO) level in Jashore and Narsingdi, alongside the development and distribution of a training module on SPS compliance.
Given the logistical complexity of managing multi-location government trainings, coordinating with district and upazila-level DAE offices, and producing a Bangla-English bilingual knowledge product, SAFE BD seeks to onboard a professional agency to manage these activities under a framework contract. The agency will work under the direct supervision of the SAFE BD project team and in close coordination with DAE.
OBJECTIVE OF THE ASSIGNMENT
SAFE BD seeks to onboard an experienced agency with demonstrated capacity in event management to support the project's training and module workplan. The objectives of the assignment include, but are not limited to:
Manage end-to-end operational coordination for three structured training events across Dhaka, Jashore and Narsingdi.
Provide stakeholder communication, participant mobilisation and on-site facilitation support.
Design, translate (Bangla and English), print and distribute a training module and related session materials.
Maintain complete financial, administrative and event documentation in line with Swisscontact requirements.
SCOPE OF THE ASSIGNMENT
The agency will be responsible for end-to-end operational coordination, stakeholder communication, participant mobilisation, logistical management, and administrative support required for successful execution of all assigned activities. The agency will independently manage all operational arrangements required to ensure timely participation and smooth implementation of activities under the guidance of the SAFE BD team.
KEY ACTIVITIES
1. Training Management and Coordination
Plan and execute three training events: one in Dhaka (UAO/AAO level) and two at district level in Jashore and Narsingdi (SAAO level). Key tasks include:
Coordinate with DAE offices at HQ and district level for official communication, participant confirmation, and event facilitation.
Arrange photography and prepare a consolidated post-event report per training.
Conduct follow-up communication with nominated participants, resource persons, and relevant DAE offices to ensure participation readiness.
Deploy dedicated support for participant management and event execution before and during each event.
Coordinate scheduling, communication, and logistical facilitation for resource persons, master trainers, and participants.
2. Financial and Administrative Documentation
Maintain complete financial and operational documentation related to all assigned activities.
Maintain records of participation, communication, logistical arrangements, and event implementation.
Submit all original invoices, bills, attendance sheets, and supporting documentation to SAFE BD within five working days of each activity.
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DURATION AND MODALITY
The agency will be onboarded for the period June to August 2026. During this period, the agency will manage training events as per the SAFE BD workplan. Specific dates for each activity will be confirmed by the SAFE BD team in advance.
Expected duration of training events:
- Dhaka UAO/AAO training: 3 days.
- SAAO training per district: 4 days each (15 thematic sessions plus one full-day field training session).
This assignment will operate under an open bidding approach. Activities will be assigned through work orders issued by SAFE BD based on implementation requirements during the contract period.
LOCATION
Activities under this contract will be carried out in:
- Dhaka: UAO/AAO training and module production coordination.
- Jashore district: SAAO training.
- Narsingdi district: SAAO training.
REPORTING
The agency will report to the Senior Manager, Partnership and Implementation, SAFE BD, Swisscontact Bangladesh. The agency will proactively communicate any anticipated participation or coordination challenges to SAFE BD for timely resolution.
DOCUMENTS REQUIRED FOR SUBMISSION
Interested agencies and firms are requested to submit the following documents:
- A detailed technical proposal outlining the understanding of the assignment, implementation approach, operational coordination mechanism, participant mobilisation strategy, and work plan.
- A separate financial proposal with detailed unit-wise and event-wise costing.
- Company profile includes relevant experience in event management, stakeholder coordination, training and workshop management, or similar assignments during the last three years.
- At least two to three references of similar assignments completed for development organisations, donor-funded projects, NGOs, private sector entities, or government institutions.
- CVs of key personnel proposed for the assignment.
- Copy of valid trade licence.
- TIN certificate.
- VAT registration certificate (if applicable).
- Updated Proof of Submission of Return (PSR).
- Organisational organogram or staffing structure.
- Bank account information and details.
- A signed declaration confirming the authenticity and accuracy of the submitted information.
PRE-BID BRIEFING
Swisscontact may organise a pre-bid briefing session with interested agencies to clarify the framework contracting modality, anticipated scope of activities, operational expectations, and assignment structure. Interested organisations should send an email to bd.procurement@swisscontact.org by 8 June 2026. The pre-bid meeting will take place online on 10 June 2026.
Submission Deadline: 15 June 2026
Interested bidders are requested to submit separate technical and financial proposals following the instructions mentioned in the detailed TOR (see the detailed TOR from this link)
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